NORTHERN CALIFORNIA PEACE OFFICERS ASSOCIATION BY LAWS
AS ADOPTED MAY 8, 1978, AND REVISED JUNE 16, 1983,
AND REVISED JUNE 1996, AND REVISED JUNE 1998,
AND REVISED JUNE 2001, AND REVISED JUNE 2002,
AND REVISED MARCH 2006, AND REVISED JUNE 2006
AND REVISED FEBRUARY 18, 2010
AND REVISED JUNE 19, 2014
ARTICLE I - NAME AND PURPOSE

Section 1 - Name 
The name of the Association is the Northern California Peace Officers Association.

Section 2 - Purposes
A. The purposes of the Association are:
1. To advance the art and science of police administration.
2. To secure cooperation and coordination in all law enforcement matters.
3. To achieve the adherence of all peace officers to high professional standards of conduct.
4. To improve communications within the criminal justice system in the Northern section of California.
5. To enhance recruitment of well qualified candidates into the law enforcement profession by providing scholarships on a regular basis to criminal justice students.
  
ARTICLE II - OFFICERS

Section 1 - General
The officers of this Association shall be comprised of a president, vice-president, treasurer, recording secretary and sergeant-at-arms.  The president, vice-president and sergeant-at-arms shall be elected by the membership; the treasurer recording secretary and Executive Director shall be appointed by and serve at the pleasure of the Executive Committee.  

Section 2 - Qualifications
A. Any active or retired peace officer listed in Section 830 of the California Penal Code and the following are eligible to hold elective office in the Association, provided he or she is a member in good standing, i.e., a life member or annual member whose dues are paid.
1. District Attorneys and their deputies.
2. Attorney General and his deputies.
3. Members of the Judiciary (except administrative and clerical personnel).  
4. All full-time and fully paid Federal law enforcement officers.
B. Any active or retired peace officer from any State or territory of the United States that is defined as a sworn peace officer or public safety officer equivalent to positions defined by California Penal Code Section 830 et seq.
C. Questions of qualifications will be resolved by the Executive Committee.

Section 3 - Election and Term of Office
A. Each elected officer shall hold office for the term of one year or until a successor has been elected.  Should the president die, resign, or otherwise become ineligible to hold office, the vice-president shall become president.
B. Elections shall be held at the meeting in June.  Newly elected officers will take office effective July 1, following the election.
C. Only active members may vote.


Section 4 - Powers and Duties of the Officers
A. President.
1. To preside at all meetings of the Association.
2. To preside at all meetings of the Executive Committee.
3. To appoint chairman and special committees as deemed necessary to administer the affairs of the Association.

4. To appoint a nominating committee for the annual election of officers consisting of two members of the Executive Committee, two active members and one associate member.
5. To perform such other duties as may properly pertain to the office.
6. To countersign checks disbursing Association funds.  To countersign checks as necessary to satisfy the two signature requirement for distribution of Association funds.
7. To present Association Scholarships.
B. Vice President.
1. To perform all of the duties of the president during his absence.
2. To perform other duties as assigned by the president.
3. To countersign checks as necessary to satisfy the two signature requirement for distribution of Association funds.
C. Sergeant-at-Arms.
1. To enforce the directives of the president, or in the president's absence the vice-president.
2. In the absence of the president and vice-president, the sergeant-at-arms shall perform the duties of president.
3. Shall protect and maintain the property of the Association.  
4. Shall maintain an inventory and report to the Executive Committee.   
5. Shall direct the sale of raffle and luncheon tickets at the NCPOA meetings.
6. Shall protect the order at meetings at the direction of the president or acting officer of the Executive Committee in charge of the meeting.
7. Shall enforce the rules acted upon by the Executive Committee or the acting officer in charge of the meeting.
8. Shall see to the security of cash collected at general membership meetings and turn same over to the treasurer upon conclusion of the activities.
9. To countersign checks as necessary to satisfy the two signature requirement for distribution of Association funds.


D. Appointed Association Officers

1. Treasurer
a. To be responsible for the collection of membership dues and any other monies accruing to the Association.
b. To advise the recording secretary of changes in membership roster as members pay dues and as address changes occur.
c. To have official custody of all funds of the Association.
d. To countersign all checks disbursing Association funds.  To countersign checks as necessary to satisfy the two signature requirement for disbursing Association funds.
e. To prepare and make available financial reports on a regular basis.
f. To file tax documents with the State Franchise Tax Board annually.
g. To pay  all just and reasonable expenses of the Association as approved by the Executive Committee.
 h. To maintain adequate records and files of the Association.
 i. To perform such other duties as may properly pertain to his duties.

2. Recording Secretary
a. To record minutes of the Executive Committee meetings.
b. To be responsible for maintaining a current list of members by classification.
c. To produce accurate membership roster upon request.
d. To produce correspondence for the Association as required.
e. To advise all members of meetings of the Association.
f. To countersign checks disbursing Association funds.
g. Notify membership of meetings and items of interest.

3.     Executive Director 
a.  to serve as a member of the Executive Committee with 
full voting authority.
b.  Historian for past practices and policy for the NCPOA.
c.  Maintain the investments of the NCPOA Scholarship Funds and accounts.  
d.  Serve on the Scholarship Committee and advise the Executive  Committee of the frequency and order distribution of dedicated  scholarships.
e.  Serve as Treasurer in the Treasurer's absence.
f. Maintain the records of the Northern California Peae Officers Association to the initial Incorporation on May 8th,1978.
1.  This information includes but not limited to the original Articles of Incorporation, Employer Tax Identification Number as assigned on November 7, 1978, documents of Exemption from the Internal Revenue Service as a 501 C (4) organization, subsequently changed to a 501 C (7) on July 24, 2006.   

The Executive Director shall maintain all documents issued by the                          California Franchise Tax Board designating the NCPOA to be a Non-Profit Organization. (amended 2/18/2010)
G. Standard Operating Proceedures have been prepared for all positions on the Executivee Committee and are available from the Executive Committee.

ARTICLE III - EXECUTIVE COMMITTEE

Section 1 - General
The Executive Committee consists of the president, vice-president, sergeant-at-arms, treasurer, recording secretary, Executive Director  and the four immediate past presidents.



Section 2 - Vacancies
A. Vacancies on the Executive Committee shall be filled by appointment  with a majority vote of the Executive Committee.
B. Should the vacancy occur in the office of the president, the vice-president shall assume the duties of the president, the sergeant-at-arms shall assume the duties of the  vice-president and the Executive Committee will appoint a member to fill the vacant  sergeant-at-arms' position.

Section 3 - Meetings:
The Executive Committee shall meet not less than once per year or at the call of the president, or at other times when the majority of the Executive Committee requests it.

Section 4 - Quorum.
A quorum of the Executive Committee shall be five members.

Section 5 - Absences.
Any member of the Executive Committee who has three or more unexcused absences shall be deemed to have resigned and a majority of the Executive Committee shall appoint a successor.  In the event the resignation is the president, the vice-president will assume the presidency.

Section 6 - Proxies
A member of the Executive Committee shall not be permitted to vote or exercise any other right through a proxy or alternate.

Section 7 - Powers and Duties - Executive Committee.
A. To exercise all corporate powers of the Association except those specifically reserved to the president by these by-laws.
B. To approve or provide procedures for approval of      applications for membership.
C. To review receipts, expenditures and provide for audits.
D. To fix the amount of membership dues subject to ratification of a majority of the membership at the June meeting.



ARTICLE IV - MEMBERSHIP

Section 1 - Application for Membership.
All applications for membership shall be made by completing the "Application Form" provided by the Association and submitting it, along with the membership dues, to the treasurer.  All applications will be submitted to the Executive Committee for approval.

Section 2 - Qualifications.
The qualifications of the respective member classifications of this Association shall be as hereinafter set forth.  Questions of qualification will be resolved by the Executive Committee.
A. Active members - Any peace officer as defined in Section 830 of the California Penal Code and the following
1. District Attorneys and their deputies.
2. Attorney General and his deputies.
3. Members of the Judiciary (except administrative and clerical personnel).
4. All full-time and fully paid Federal law enforcement officers.
5. Any person in the above categories who has honorably retired.
6. Any active or retired peace officer from any State or territory of the United States, that is defined as a peace officer or public safety officer equivalent to positions defined by California Penal Code Section 830 et seq. 


B. Associate Members.

1. Other members of the armed forces active or retired whose duties are closely allied with law enforcement work.
2. Part-time law enforcement officers paid by public funds.
3. Persons employed by private industry whose duties are closely allied with law enforcement work.
4. Persons who do not fall in the above categories but who are approved by a majority of the Executive Committee.
5. Associate members have all the rights of active members except the right to hold elective office and vote.
C. Honorary Members.
The Association by a two-thirds vote of the members present at any regularly scheduled meeting, may elect such persons as are nominated by a majority of the Executive Committee to honorary membership.  Applications for honorary membership shall be submitted to the Executive Committee upon a form prescribed by the Executive Committee.

Section 3 - Dues.
A. Members shall pay annual dues as  determined by the Executive Committee and ratified by a majority of voting members at the Annual Meeting.
B. The following members are eligible for "Life Membership" and, as such, are not required to pay annual dues:
1.  Past presidents of the Executive Committee who serve their full term of four years as past president, may be given life membership by a majority vote of the Executive Committee.
2. Any active or associate member upon payment of a one-time fee(currently $300)  established by the  Executive Committee and ratified by a majority of the voting members at the Annual meeting.   Active or associate members that have five (5) or more years of continuous membership and have reached the age of 60 during the year may obtain a Life Membership for a one time fee of $200.
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Section 4 - Termination of Membership
The Executive Committee shall, following a hearing by that body, have the power by a vote of  three-fourths of its members to suspend or terminate the membership of any member who, in their opinion, has brought discredit upon the Association or law enforcement.  Upon the initiative of any member of the Executive Committee, a hearing shall be called by the president.  No action may be taken unless all members of the Executive Committee and the accused have been given ten days notice prior to the hearing.  Such notice shall include the name of the accused and the charges specified.  The accused shall have the right to appear in person and be represented by counsel of his choice.  The proceedings of said Executive Committee shall be in private session and the decision shall be final.

ARTICLE V - MEMBERSHIP MEETINGS

Section 1 - Annual Meeting
The annual meeting shall be held in June of each year at a time and location approved by the Executive Committee.

Section 2 - General Meetings
General meetings will be held at a time and location approved by the Executive Committee.

Section 3 - Voting
Upon all questions, the vote may be taken by show of hands, but when one-fifth of all members present demand a "yes" or "no" vote, such vote shall be taken by roll call or secret ballot at the discretion of the president.

Section 4 - Procedure
A. When any question of parliamentary procedures shall arise which is not implied or expressly provided for by the by-laws of the Association, the presiding officer shall be governed in his decision by the provisions of "Robert's Rules of Order." 


B. Any member who desires to offer a motion or resolution or to speak at any meeting of the Association shall first rise in his or her place, address the presiding officer, announcing his or her name and office or occupation and request to be acknowledged by the presiding officer.


ARTICLE VI - AMENDMENT

These by-laws may be amended by the vote of two-thirds of the members present at any meeting of the Association, provided that written notice and memorandum of such amendment shall have been provided to the voting members not less than 30 days prior to such meeting.

ARTICLE VII - DEDICATION OF ASSETS

The properties and assets of this nonprofit corporation are irrevocably dedicated to educational or charitable purposes.  No part of the net earnings, properties, or assets of this corporation, on dissolution or otherwise, shall inure to the benefit of any private person or individual, or any member or director of this corporation.  On liquidation or dissolution, all properties and assets and obligation shall be distributed and paid over to the General Scholarship Fund of California State University, Sacramento, for scholarships in Administration of  Justice  provided that such organization continues to be dedicated to the exempt purposes specified in Internal Revenue Code Section 501 C (7).

Obligations are defined as outstanding debts or encumbrances to the amount of the distribution assets.



As amended June 19, 2014
Robert N.. Denham, Jr. Treasurer